The experts at DocuStore can custom design a solution to meet
your specific information and storage needs. From initiating a records retention program
for files and documents to implementing the latest disaster recovery plan
for your data, DocuStore will find the best solution for you or your
DocuStore assists with total records retention programs. Our retention experts can help you
classify your documents and determine how your corporate policies match with
legal, tax and ISO requirements. We can assist you in developing a retention
plan and work with your staff to insure proper implementation.
The storage of your information in a secure location is an important first
step in document management. Indexing is an equally important step to insure
that your records are organized in a manner that makes them easily
Indexing services provide an electronic technique that utilizes a key word
search process. This gives you the ability to request information quickly and
efficiently by pre-selected key words such as a client name or a client
identification number. It also allows you to segregate your information by
department, which augments allocation of costs based on usage.
Indexing by file box or by a specific file within a box can be performed
at your site or in our Records Center. We have indexing professionals who can
perform the service at a cost that can quickly be recouped through reduced
box and file processing costs. We can update your current database so that it
interfaces with our records Management Software. This will support total
tracking of your company files no matter where they reside.
The next logical and final step in a records retention program is the
destruction of obsolete data. DocuStore can provide you with confidential
destruction for paper and vital records media. Our destruction process is
mapped to insure that the documents you schedule for destruction are indeed
the documents we destroy. To ensure total destruction, your
paper documents are shredded, then recycled into pulp and ultimately made
into new paper. Our
Records Management Software can be used to notify you when document
destruction dates are approaching.